Sincron HR Cookies Policy

Cookies are small data files stored on your device that help websites remember your preferences and activity. They are essential for providing a smooth user experience, enabling features like remembering login details, personalizing content, and analyzing site traffic. By understanding and managing cookies, you can enhance your online security and privacy.

This Cookie Policy applies to https://na.sincronhr.com and associated pages (the “Website”). It explains how Sincron HR Technologies Inc. (“Sincron HR,” “we,” “us,” or “our”) uses cookies and similar technologies (such as pixels, tags, and local storage) to operate the Website, improve performance, understand visitor interactions, and support marketing and business operations.

This Cookie Policy should be read together with our Privacy Policy, describes how we handle personal information and the rules governing use of the Website.

Sincron HR intends to comply with applicable privacy requirements, including PIPEDA (Canada), applicable PIPA (provincial privacy acts, including British Columbia), and HIPAA (U.S.) as described in Section 6.

1. Cookie consent and your choices (banner-aligned)

When you visit our Website, you will be offered cookie choices through our Cookie Consent Banner. You can choose which optional cookies we may use. Your settings can be changed at any time by using Cookie Settings (where available on the Website) or through your browser controls.

Cookie categories in our banner

A. Essential cookies (Always on)
These cookies are necessary for the Website to function securely and properly. They cannot be switched off through our banner because, without them, the site may not work as intended.

Examples of essential purposes:

• Security and fraud prevention

• Load balancing and basic site operation

• Saving privacy preferences (e.g., cookie-consent status)

• WordPress/core functionality and session stability

B. Optional cookies
You may accept or reject these categories:

1. Analytics / Performance cookies
   Help us understand how the Website is used and improve user experience and performance (e.g., page views, scrolling, click patterns, device/browser info, approximate location at a city/region level).

2. Marketing / Advertising cookies
   Help measure marketing effectiveness and may support interest-based advertising or retargeting (where used). If disabled, you may still see marketing content, but it may be less relevant and harder for us to measure performance.

3. Functional / Preferences cookies (non-essential)
   Enable enhanced features and personalization (where used). If disabled, some preferences may not be remembered.

Withdrawing consent

You can withdraw or change consent at any time:

• Use Cookie Settings (if shown on the Website), and/or

• Adjust your browser settings to block or delete cookies.

 

2. What is a cookie?

A cookie is a small text file stored on your device (computer, tablet, phone) when you visit a website. Cookies help websites remember information about your visit (such as preferences), maintain secure sessions, and support analytics and performance.

Cookies can be:

• Session cookies: deleted when you close your browser

• Persistent cookies: remain until they expire or you delete them

Cookies do not typically contain information that directly identifies you. However, cookie identifiers and related data may be treated as personal information under applicable privacy laws when linked with other information.

3. Why we use cookies

We use cookies and similar technologies to:

• Operate the Website securely and reliably

• Remember your cookie preferences and certain site settings

• Analyze Website performance and improve navigation, content, and usability

• Measure marketing performance and understand interest in our services

• Support business-to-business (B2B) sales and marketing intelligence (where permitted by law)

Our purposes align with those described in our Privacy Policy (“Information about our Website” and “Usage of the Collected Information”).

4. Third-party technologies we use

Depending on your cookie choices, we may use third-party services that set cookies or collect similar technical identifiers.

A) Microsoft Clarity (WordPress plugin) — Analytics/Performance (Optional)

If you accept Analytics/Performance cookies, we use Microsoft Clarity to better understand how visitors interact with the Website (e.g., heatmaps and session interaction insights). This helps us improve layout, content clarity, and performance.

Clarity may collect:

• Clicks, scrolling, navigation patterns, mouse/touch interactions

• Device/browser/OS information

• Approximate location (city/region) derived from IP address

• Session identifiers, timestamps, and diagnostic/performance data

B) Dealfront / Leadfeeder — B2B identification and interest signals (Optional)

If you accept Analytics/Performance and/or Marketing cookies (depending on configuration), we may use Dealfront (Leadfeeder) to understand organizational interest in our Website. Leadfeeder analyzes IP address and metadata to identify business organizations associated with visits (not individuals), such as company name, industry, estimated size, general location, and pages viewed.

We use this in a B2B context for legitimate business purposes such as:

• Understanding organizational interest

• Improving outreach and marketing effectiveness

• Supporting business development where permitted by law

C) Google services — Analytics and Marketing (Optional)

We may use Google services such as:

• Google Analytics (website analytics/performance measurement)

• Google Ads / conversion measurement (marketing effectiveness; only if enabled and consented)

Important: Google cookie names and behavior can change over time. Rather than maintaining a long legacy list, we disclose Google cookies by category and purpose and recommend you use our Cookie Settings and Google’s own documentation for the most current details.

5. Cookies we use (modernized list)

Below are representative examples of cookies that may be used on the Website. This is not an exhaustive list because cookies may change as providers update their services, and some cookies only appear if certain features are enabled.

A) Essential cookies (Always on)

Typical examples may include:

• Cookie-consent preference cookie (stores your banner choices)

• WordPress/core cookies (e.g., to test cookie support or maintain basic site operation)

Examples:

• wordpress_test_cookie (checks whether cookies are enabled)

B) Optional Analytics/Performance cookies (only if you consent)

Google Analytics (if enabled):

• Typically includes cookies such as:

  • _ga (distinguishes users/visits)

  • _ga_<container-id> (used by GA4 for session state; name varies)

Microsoft Clarity (if enabled):

• Typically includes cookies used for session analytics such as:

  • _clck (persists Clarity user ID and preferences)

  • _clsk (connects multiple page views into a session recording)
    (names may vary as Microsoft updates Clarity)

Retention: If Google Analytics is used, the data retention setting is configured for up to 26 months, unless updated by Sincron HR.

C) Optional Marketing/Advertising cookies (only if you consent)

If marketing measurement/ads are enabled, cookies may include Google Ads-related cookies and conversion identifiers. Names vary by configuration and Google updates, and may include conversion/measurement cookies that support:

• Ad performance measurement

• Frequency capping

• Attribution and campaign reporting

D) Optional B2B identification cookies (only if you consent)

If Leadfeeder/Dealfront is enabled, identifiers may be used to associate visits with organizational networks (B2B context). Cookie names may vary by implementation/provider updates.

6. HIPAA-safe website form disclaimer

Sincron HR does not intend to collect or process Protected Health Information (PHI) through the public Website, including through cookies, analytics tools, or general web forms.

Do not submit PHI or sensitive medical information via Website forms.

Website forms are intended for general business inquiries, demos, and support routing. If you believe you need to share sensitive information, contact Sincron HR to arrange a more appropriate and secure method.

Where HIPAA obligations apply to specific customer environments (e.g., under a separate agreement), those obligations are governed by dedicated safeguards and contractual terms and do not rely on public Website cookies or analytics technologies.

Suggested short form text for form pages (copy/paste):

Privacy Notice: Please do not include medical or other sensitive personal information in this form. This form is for general business inquiries only.

7. International data transfers

Some third-party providers may process data outside your jurisdiction (including in the United States and the European Union). As a result, information may be subject to lawful access requests under the laws of those jurisdictions. This is consistent with the cross-border processing disclosures in our Privacy Policy.

8. Managing cookies in your browser

You can manage cookies through your browser settings, including:

• Blocking all cookies or third-party cookies

• Deleting cookies already stored

• Setting browser rules per site

Note: Blocking cookies may affect Website functionality.

9. Contact us

If you have questions about this Cookie Policy, your choices, or our privacy practices, contact:

Sincron HR Technologies Inc.
Email: [email protected]