Create a positive experience for new employees from the very beginning, as it’s a chance to start a beautiful friendship, just like the famous quote from the movie ‘Casablanca’.
This Sincron solution centralizes the entire onboarding process for an organization, providing an overview of all employees in the hiring process. It includes information on their employment status, progress, any potential delays, percentage of collected information, and necessary documents for concluding the employment contract and carrying out administrative steps.
Preparing for the onboarding process starts by defining roles in the organization and creating onboarding plans with activities and responsible persons from HR and operations.
When onboarding a new employee, specific information is collected through an onboarding sheet, and an employment contract is generated using pre-defined templates. The organizational chart is also updated with the new hire's information.
Automation includes sending notifications about activities, deadlines, and tests, and providing direct access to the employee portal. This streamlines the process and makes it clearer, shorter, and more organized for the new employee.
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At the operational level, the onboarding form clearly lists all necessary documents for hiring new candidates who have accepted the offer. This helps me keep track of each individual's status and know how many people are being hired, if there are any delays, and to what extent the necessary documents for the employment contract have been collected.
At a strategic level, having a professional onboarding process that is clear, transparent, and overseen by well-informed responsible persons can increase the productivity and retention rate of new employees.
I find the onboarding sheet to be well-structured. It includes personal data, the new employee's position in the organizational chart, and contractual information. Inputting this information automatically triggers the next administrative steps and eliminates delays.
The fact that the solution can manage multiple companies and templates simultaneously is also helpful to me. It means we can use it to support all companies in our group as the only centralized group-level solution.
If I want to build a successful long-term relationship with the organization, the onboarding stage is crucial. It will impact how easily and quickly I integrate into the team, my productivity, my social interactions with colleagues, and my adaptation to the organizational culture.