Every nonprofit budget gets stretched further than it was built for, and HR software is usually the first place an organization quietly settles for something that's merely good enough, right up until TechSoup nonprofit pricing puts a better platform back on the table. In the United States, nonprofit establishments account for 12.8 million jobs, 9.9 percent of all private-sector employment, according to the U.S. Bureau of Labor Statistics [1]. In Canada, the non-profit sector added 2.8 million jobs in the fourth quarter of 2023 alone, per Statistics Canada [2]. Two large, growing workforces, and most of the organizations behind them are still paying full commercial price for HR software priced for a business with a marketing budget, not a grant cycle.

Here's the direct answer: a TechSoup Canada or TechSoup USA membership qualifies your organization for Sincron HR Pro's nonprofit rate in your own currency, $199 for the business analysis instead of $799, then $10 per user monthly instead of $12.50, with every module included either way [3][4]. Accredited (i.e. CARF) and other non-accredited agencies can qualify for that same nonprofit rate directly through Sincron, with no TechSoup membership required at all.

What TechSoup Membership Unlocks

TechSoup validates your nonprofit or charity status once, and Sincron HR Pro accepts that validation as proof of eligibility for the nonprofit rate, in either country. TechSoup's network has reached more than 1.2 million organizations worldwide, delivering an estimated $15 billion in donated and discounted technology and services [3][4]. Sincron HR Pro is one of the technology partners inside that network, offering its nonprofit rate to any organization TechSoup has already validated, rather than asking your organization to prove eligibility twice.

That matters for a grant-funded budget specifically. A validation you already hold, or can complete once, becomes the key to a lower rate on a platform you'll use every day, not a one-time discount that expires after your first invoice.

TechSoup Canada Eligibility, Step by Step

A Canadian organization qualifies for TechSoup Canada, and Sincron HR Pro's Canadian-dollar nonprofit rate, as one of three types: a registered Canadian charity holding written proof of charitable status from the Canada Revenue Agency, a nonprofit incorporated under a provincial, territorial, or federal nonprofit act, or a public library listed in the national Libraries and Archives Canada database [5].

Documentation is what moves this forward, not a form field. TechSoup Canada asks for your CRA charitable-status letter, or your nonprofit's incorporation documentation, before it validates your organization. Get that document ready before you start the registration, and the validation step moves in days rather than weeks.

TechSoup USA Eligibility, Step by Step

A US organization qualifies for TechSoup USA, and Sincron HR Pro's US-dollar nonprofit rate, by holding active 501(c)(3) tax-exempt status recognized by the Internal Revenue Service [6]. That's the same status the IRS requires for any organization operating as a public charity, private foundation, or qualifying religious, educational, or social-welfare group.

Accredited and non-accredited nonprofits and social-service agencies (i.e. CARF certified) have a second path into the same rate. Sincron HR Pro's own accreditation-support relationship qualifies, for example, a CARF-accredited organization for the nonprofit rate directly, without a TechSoup membership at all. That path exists because CARF accreditation is one of several ways an organization proves it's built its operations around real compliance standards, not because it's the only accreditation Sincron HR Pro recognizes. An organization answering to Community Living, Ministry of Children and Families, or an equivalent state licensing body should ask Sincron directly whether its own accreditation qualifies the same way.

TechSoup Nonprofit Pricing: The Same Rate, Two Currencies

Sincron HR Pro's nonprofit rate isn't a currency conversion between its Canadian and US pricing, the headline numbers are identical in both currencies: $199 for the business analysis, $500 for the three-month configuration and trial, $500 to go live, then $10 per user monthly with a five-user minimum [3][4]. What changes between the two programs is eligibility, not price.

Every Module Included, No Matter Which Path Gets You There

The nonprofit rate isn't a stripped-down version of Sincron HR Pro. Recruitment and applicant tracking, personnel and contract management, compliance tracking, benefits and compensation tracking, digital onboarding and offboarding, time and attendance with scheduling and timebanks, performance management, the built-in Learning Hub, employee self-service, and HR analytics are all included in that single $10-per-user rate, none of it billed as a separate add-on or module fee.

For an organization with up to 20 staff and no HR person on the team yet, Sincron HR Pro's Virtual HR option manages the full HRIS workflow directly, pricing available on request through the same TechSoup or direct-accreditation path [3][4].

Getting From TechSoup Member to Live on Sincron HR Pro

Work through these five steps in order.

1. Confirm which path fits your organization. A Canadian charity, nonprofit, or public library goes through TechSoup Canada. A US 501(c)(3) goes through TechSoup USA. A CARF-accredited nonprofit or social-service agency in either country can skip TechSoup and qualify directly with Sincron.
2. Gather your documentation before you register. A CRA charitable-status letter or nonprofit incorporation record for Canada, IRS 501(c)(3) determination paperwork for the US, or your CARF accreditation certificate for the direct path.
3. Complete TechSoup validation, or contact Sincron directly if you're going the accreditation route. Validation is a one-time step, not a recurring renewal tied to your Sincron subscription.
4. Book the $199 business analysis. Two consultant sessions map your current workflows and build the implementation plan before anything gets configured.
5. Move through the three-month configuration and trial, then go live. Monthly consultant check-ins continue through the trial, with no obligation to continue afterward if it isn't the right fit.

Frequently Asked Questions

Do I have to be a TechSoup member to get Sincron HR Pro's nonprofit rate?

No. TechSoup membership is one path to the nonprofit rate. CARF-accredited nonprofits and other accredited social-service agencies qualify directly through Sincron, without registering with TechSoup at all.

Does the discount work the same way in Canada and the US?

Yes. The headline figures, $199 for the business analysis and $10 per user monthly, are identical in Canadian and US dollars. What differs between the two programs is which organizations qualify, a Canadian charity, nonprofit, or public library for TechSoup Canada, a 501(c)(3) for TechSoup USA, not the price itself.

Can a Canadian public library use TechSoup to access Sincron HR Pro's nonprofit rate?

Yes. Public libraries listed in the national Libraries and Archives Canada database are one of the three organization types TechSoup Canada validates, alongside registered charities and nonprofits incorporated under a provincial, territorial, or federal act.

What if my nonprofit organization is or is not CARF-accredited but never registered with TechSoup?

That's fine. Sincron HR can qualify your organization for nonprofit rates on its own without needing a TechSoup validation first using a seperate process.

Does Virtual HR come with the same nonprofit pricing?

Virtual HR, Sincron HR Pro's managed option for organizations with up to 20 staff, is available through the same TechSoup or direct-accreditation path, though its own rate is quoted on request rather than published as a flat figure.

For questions beyond this guide, Sincron HR Pro's full FAQ page covers implementation, pricing, and support in more depth.

Choosing the Path That Gets You There Fastest

A nonprofit budget doesn't get a second chance to spend a software line item well. Whichever path applies, TechSoup or direct validation, the destination is the same: every module included, a published rate in your own currency, and a $500, three-month trial you can walk away from if it isn't the right fit.

The nonprofit sector isn't standing still while this decision sits on someone's desk, StatCan's and the Bureau of Labor Statistics's own numbers both show it growing. The organizations that move on eligibility now are the ones running on the right platform before the next grant cycle starts, not after.

References & Legal Citations

[1] U.S. Bureau of Labor Statistics: Nonprofit Sector Research Data. Updated August 15, 2024. https://www.bls.gov/bdm/nonprofits/nonprofits.htm

[2] Statistics Canada: Non-profit institutions and volunteering: Economic contribution, first quarter to fourth quarter 2023. Published March 28, 2024. https://www150.statcan.gc.ca/n1/daily-quotidien/240328/dq240328c-eng.htm

[3] Sincron HR: TechSoup Canada Member Pricing. https://na.sincronhr.com/techsoup-canada/

[4] Sincron HR: TechSoup USA Member Pricing. https://na.sincronhr.com/techsoup-usa/

[5] TechSoup Canada: Eligibility. https://www.techsoupcanada.ca/en/eligibility

[6] Internal Revenue Service: Exemption Requirements, 501(c)(3) Organizations. https://www.irs.gov/charities-non-profits/charitable-organizations/exemption-requirements-501c3-organizations