HR SUPPORT WITHOUT THE FULL-TIME HIRE
Virtual HR for Growing Organizations
Streamline your HR operations without the need for a full-time HRIS manager. Our Virtual HR service centralizes your HR processes and supports organizations with up to 20 staff.
HRIS Administration Support for Small Teams
Most organizations with up to 20 staff are not large enough to justify a dedicated HRIS Coordinator or HR Manager.
As a result, employee files are often scattered across email inboxes, spreadsheets, shared drives, OneDrive, Google Drive, or Box folders. Vacation tracking becomes manual. Onboarding is inconsistent. Policies become outdated. Critical employment documents can be difficult to locate when they are needed most.
The challenge is that compliance requirements, funding expectations, accreditation standards, and employee expectations continue to grow regardless of organizational size.
Not Ready to Hire a Dedicated HR Person Yet? We Can Help
Your Fractional HR Team
Many organizations only find gaps in their HR processes when:
- An employee leaves unexpectedly
- A funding review requires documentation
- An audit identifies missing records
- A workplace complaint is filed
- Key organizational knowledge walks out the door
By that point, fixing the problem is often more expensive and time-consuming than preventing it.
Sincron HR's Virtual HR service combines experienced HR support with the power of Sincron HR Pro.
We help your organization:
- Centralize employee records and documentation
- Manage onboarding and offboarding processes
- Maintain employment contracts and job descriptions
- Track vacation, leave, and employee milestones
- Maintain compliance documentation
- Support performance management processes
- Organize training and certification records
- Create standardized HR templates and workflows
- Generate reports and workforce insights
Our team helps configure, manage, and administer your HR environment so your Executive Director, CEO, and administrative staff can focus on delivering programs and services.
Scale With Confidence
Virtual HR is designed for organizations with up to 20 staff that need professional HR support but are not yet ready to hire a full-time HR professional.
As your organization grows, Sincron HR helps build the systems, processes, and documentation needed to support expansion. When the time comes to hire your first HR Coordinator or HR Manager, your organization will already have a structured HR foundation in place.
Preparing someone to take on HR leadership? See succession planning tools.
Limited Availability
We take on a limited number of Virtual HR clients each quarter, so if you're interested, reach out early.
If your employee records are spread across multiple systems, your onboarding process depends on manual paperwork, or HR responsibilities are taking time away from leadership priorities, now is the time to establish a scalable HR foundation.
FAQs - About Virtual HR
Learn the most common inquiries about Sincron HR's Virtual HR Service
What is Virtual HR, and who is it for?
Virtual HR is Sincron HR's fractional HR service for organizations with up to 20 staff that need professional HR support but aren't yet ready to hire a full-time HR Coordinator or HR Manager, combining experienced HR support with the Sincron HR Pro platform itself.
What's the actual size cutoff for Virtual HR, and what happens if we grow past 20 staff?
Virtual HR is designed for organizations with up to 20 staff. Once an organization grows past 20 staff, we recommend hiring a part-time or full-time HR administrator, and Sincron HR works with you through that transition. Because the Virtual HR team has already built your HR systems, processes, and documentation in Sincron HR Pro, your new HR administrator starts with a structured foundation instead of starting from scratch.
What does the Virtual HR team actually do day to day?
Sincron HR's Virtual HR team centralizes employee records and documentation, manages onboarding and offboarding, maintains employment contracts and job descriptions, tracks vacation and leave, maintains compliance documentation, supports performance management, organizes training and certification records, builds standardized HR templates and workflows, and generates reports and workforce insights, so an Executive Director or CEO isn't handling these tasks personally.
Is Virtual HR a separate product from Sincron HR Pro, or does it use the same platform?
Virtual HR isn't a separate product, it combines experienced HR support with the Sincron HR Pro platform itself, so an organization gets both hands-on HR help and the same software used across Sincron HR's other client organizations, rather than a standalone consulting service with no underlying system.
How much does Virtual HR cost?
Virtual HR is a flat-rate add-on of $500 per month, the same rate for every organization, including nonprofits. Because it runs on Sincron HR Pro, getting started follows the same path as every client: a free demo, then the free 60-day Implementation Trial (FIT), a one-time Go Live fee on Day 61 ($1,799, or $899 for eligible nonprofits), and the Sincron HR Pro subscription at $12.50 per user per month ($10 for nonprofits), with a 5-user minimum.
Virtual HR can start during the free trial; if it does, only the $500 monthly fee applies during those 60 days, and the Go Live fee and subscription still begin at Go Live.
If we start Virtual HR during the free trial, who handles setup and configuration?
Ideally your team is involved in setup and configuration during the free 60-day Implementation Trial, so the system reflects how your organization actually works. If your resources are limited, the Virtual HR team can handle setup and configuration for you.
Either way, meetings with your team still take place to agree on your workflows and configuration preferences.
Why does Sincron HR limit the number of Virtual HR clients each quarter?
Sincron HR takes on a limited number of Virtual HR clients each quarter, so an organization interested in the service is encouraged to reach out early rather than assuming space will be available whenever they're ready to start.
What happens when we're ready to hire our first dedicated HR person?
By the time an organization is ready to hire its first part-time or full-time HR administrator, Sincron HR’s Virtual HR service has already helped build the systems, processes, and documentation that person needs, so the new hire inherits a structured HR foundation instead of starting from scratch.
What are the warning signs that an organization needs Virtual HR support?
Common warning signs include employee files scattered across email inboxes, spreadsheets, or shared drives, manual vacation tracking, inconsistent onboarding, outdated policies, and employment documents that are hard to locate when they're actually needed, often surfacing only when an employee leaves unexpectedly, a funding review requires documentation, an audit finds missing records, a workplace complaint is filed, or key organizational knowledge walks out the door.
Curious whether this fits your organization?
Request a free demo and we'll walk you through it.
Ready to Get Started?
See how Sincron HR Pro fits your organization's size, budget, and compliance needs. Schedule a free demo, or jump straight into a free 60-day Implementation Trial (FIT) and get hands-on with the platform before anything costs a dollar.