HR SUPPORT WITHOUT THE FULL-TIME HIRE
Virtual HR for Growing Organizations
Streamline your HR operations without the need for a full-time HRIS manager. Our Virtual HR service centralizes your HR processes and supports organizations with up to 20 staff.
HRIS Administration Support for Small Teams
Most organizations with up to 20 staff are not large enough to justify a dedicated HRIS Coordinator or HR Manager.
As a result, employee files are often scattered across email inboxes, spreadsheets, shared drives, OneDrive, Google Drive, or Box folders. Vacation tracking becomes manual. Onboarding is inconsistent. Policies become outdated. Critical employment documents can be difficult to locate when they are needed most.
The challenge is that compliance requirements, funding expectations, accreditation standards, and employee expectations continue to grow regardless of organizational size.
Not Ready to Hire a Dedicated HR Person Yet? We Can Help
Your Fractional HR Team
Many organizations only find gaps in their HR processes when:
- An employee leaves unexpectedly
- A funding review requires documentation
- An audit identifies missing records
- A workplace complaint is filed
- Key organizational knowledge walks out the door
By that point, fixing the problem is often more expensive and time-consuming than preventing it.
Sincron HR's Virtual HR service combines experienced HR support with the power of Sincron HR Pro.
We help your organization:
- Centralize employee records and documentation
- Manage onboarding and offboarding processes
- Maintain employment contracts and job descriptions
- Track vacation, leave, and employee milestones
- Maintain compliance documentation
- Support performance management processes
- Organize training and certification records
- Create standardized HR templates and workflows
- Generate reports and workforce insights
Our team helps configure, manage, and administer your HR environment so your Executive Director, CEO, and administrative staff can focus on delivering programs and services.
Key Features of Our Virtual HR Service
Scale With Confidence
Virtual HR is designed for organizations with up to 20 staff that need professional HR support but are not yet ready to hire a full-time HR professional.
As your organization grows, Sincron HR helps build the systems, processes, and documentation needed to support expansion. When the time comes to hire your first HR Coordinator or HR Manager, your organization will already have a structured HR foundation in place.
Limited Availability
We take on a limited number of Virtual HR clients each quarter, so if you're interested, reach out early.
If your employee records are spread across multiple systems, your onboarding process depends on manual paperwork, or HR responsibilities are taking time away from leadership priorities, now is the time to establish a scalable HR foundation.
FAQs - About Virtual HR
Learn the most common inquiries about Sincron HR's Virtual HR Service
What is Virtual HR, and who is it for?
Virtual HR is Sincron HR's fractional HR service for organizations with up to 20 staff that need professional HR support but aren't yet ready to hire a full-time HR Coordinator or HR Manager, combining experienced HR support with the Sincron HR Pro platform itself.
What's the actual size cutoff for Virtual HR, and what happens if we grow past 20 staff?
Virtual HR is designed for organizations with up to 20 staff; as an organization grows, Sincron HR helps build the systems, processes, and documentation needed to support that expansion, so by the time it's ready to hire its first dedicated HR person, it already has a structured HR foundation in place.
What does the Virtual HR team actually do day to day?
Sincron HR's Virtual HR team centralizes employee records and documentation, manages onboarding and offboarding, maintains employment contracts and job descriptions, tracks vacation and leave, maintains compliance documentation, supports performance management, organizes training and certification records, builds standardized HR templates and workflows, and generates reports and workforce insights, so an Executive Director or CEO isn't handling these tasks personally.
Is Virtual HR a separate product from Sincron HR Pro, or does it use the same platform?
Virtual HR isn't a separate product, it combines experienced HR support with the Sincron HR Pro platform itself, so an organization gets both hands-on HR help and the same software used across Sincron HR's other client organizations, rather than a standalone consulting service with no underlying system.
How much does Virtual HR cost?
Getting started follows five steps: a free demo and discussion ($0) so you see the platform and may ask questions before committing, a $799 business analysis ($199 for nonprofits) covering two consultation sessions with workflow analysis and implementation planning, a $500 three-month configuration and trial period allowing your HR and/or management team real time to configure and properly evaluate the system, instead of a 30-day take-it-or-leave-it decision, a separate $500 go-live step covering full platform activation and rollout, and an ongoing subscription starting at $12.50 per user per month ($10 for nonprofits).
Virtual HR can be initiated during the three month configuration or go live stage. The cost is a flat rate fee of $500/month.
Why does Sincron HR limit the number of Virtual HR clients each quarter?
Sincron HR takes on a limited number of Virtual HR clients each quarter, so an organization interested in the service is encouraged to reach out early rather than assuming space will be available whenever they're ready to start.
What happens when we're ready to hire our first dedicated HR person?
By the time an organization is ready to hire its first HR Coordinator or HR Manager, Sincron HR's Virtual HR service has already helped build the systems, processes, and documentation that person needs, so the new hire inherits a structured HR foundation instead of starting from scratch.
What are the warning signs that an organization needs Virtual HR support?
Common warning signs include employee files scattered across email inboxes, spreadsheets, or shared drives, manual vacation tracking, inconsistent onboarding, outdated policies, and employment documents that are hard to locate when they're actually needed, often surfacing only when an employee leaves unexpectedly, a funding review requires documentation, an audit finds missing records, a workplace complaint is filed, or key organizational knowledge walks out the door.
Curious whether this fits your organization?
Request a free demo and we'll walk you through it.
Ready to Get Started?
See how Sincron HR Pro fits your organization's size, budget, and compliance needs. Schedule a free demo, or start with a $799 business analysis ($199 for nonprofits) to map your workflows first.