Built for Grant-Funded Organizations
HR Software Built for Grant-Funded Nonprofits and Social-Service Agencies
The HR platform built for accredited nonprofits (like CARF-accredited organizations), social-service agencies & SMBs, trusted from 30 to 10,000 employees. From grant-by-grant labor tracking to volunteer management and funder reporting, Sincron HR Pro is built around how grant-funded organizations actually operate.
Grant Allocation & Labor Tracking
Track Staff Time Across Every Grant and Program
Grant-funded organizations need to know exactly how much staff time each funding source supports, and be able to show that to auditors and funders. Sincron HR Pro's contract management module lets you set up a separate contract for each grant or program an employee works under, so one employee can hold multiple contracts if their time is split across more than one funding source. Staff are scheduled and log their hours against the specific contract they're working on, giving program managers and funders a contract-by-contract view of labor allocation instead of one blended timesheet. That contract-level data flows directly into Sincron HR Pro's HR analytics, so leadership can pull program-by-program labor reporting for a specific funder or grant without building a report from scratch.
Manage Volunteers Alongside Paid Staff, in One System
Sincron HR Pro handles volunteers the same way it handles employees, in one system rather than a separate spreadsheet or tool. During your business analysis, Sincron HR works with your organization to identify a dedicated volunteer category, then tests and refines it with you during the three-month configuration and trial that follows, so it fits how your organization actually manages volunteers before you go live. From there, the same contract management module creates volunteer-specific contracts, and volunteer hours are scheduled and logged through the time management module against those contracts, the same structure used for grant and program hour tracking above. Credentials and background checks for volunteers, the same as for paid staff working with vulnerable populations, are tracked through the personnel module's built-in compliance management, which monitors specific credentials and flags what's outstanding. And because onboarding is automated, a volunteer's onboarding process can start and be completed before their first day, even before they've signed their contract.
Build the Demographic and Diversity Reports Funders Ask For
Foundation and grant funders increasingly want workforce demographic data as part of reporting, not just program outcomes. During your business analysis, Sincron HR works with you to identify the custom fields your organization needs, whatever specific data a funder's reporting requirements call for, then builds them in and tests them with you during the three-month configuration and trial. Once in place, that data exports for analytics, including Equal Employment Opportunity (EEO) and diversity metrics. Because the fields are built around your organization rather than a fixed template, what you end up with matches exactly what a specific grant or foundation asks for.
Control Who Sees What, by Role
Nonprofit and social-service staff often wear more than one hat. An office manager handling basic HR tasks alongside their other responsibilities is common. Sincron HR Pro partitions data by role: HR Manager, HR Admin, and employee each have their own defined permissions, so you can separate who can view compensation details, who can input program data, and who can approve timesheets and payroll, rather than giving everyone with system access the same view of everything.
Stay on Top of Certifications and Renewals Automatically
Frontline and social-service roles often come with licensing and certification requirements, and high annual turnover makes manual tracking risky. Sincron HR Pro securely stores certifications, such as clearance to work with vulnerable populations or medical clearances, in each employee's record, and automates renewal alerts so certifications don't quietly lapse. This runs through the same personnel module that already handles document storage and expiry tracking for contracts and other HR documentation, so credential compliance lives in the same place as the rest of an employee's file, not a separate system.
Frequently Asked Questions
Can Sincron HR Pro track staff time across multiple grants or programs?
Yes. Sincron HR Pro's contract management module lets an employee hold a separate contract for each grant or program they work under, and staff schedule and log hours against the specific contract they're working on. That gives program managers and funders a contract-by-contract view of labor allocation instead of one blended timesheet.
Does Sincron HR Pro handle volunteer management?
Yes. Volunteers are managed in the same system as paid staff. During your business analysis and the three-month configuration and trial that follows, Sincron HR works with you to set up a dedicated volunteer category, then volunteer contracts, scheduled hours, credentials, and background checks are all tracked the same way as for employees. Onboarding is automated so a volunteer's onboarding can be completed before their first day.
Can we export DEI and EEO workforce data for foundation reporting?
Yes. During your business analysis, Sincron HR works with you to identify the custom fields your organization needs for funder reporting, then builds and tests them with you during your three-month configuration and trial. Once in place, you can export that data, including Equal Employment Opportunity (EEO) and diversity metrics, for whatever a specific grant or foundation requires.
Does Sincron HR Pro support role-based permissions?
Yes. Data access is partitioned by role: HR Manager, HR Admin, and employee. Each role has its own permissions, so who can view compensation, input program data, and approve timesheets can be kept separate.
How does Sincron HR Pro track staff certifications and licensing?
Certifications, such as clearance to work with vulnerable populations or medical clearances, are stored securely in each employee's record, with automated alerts before they expire, so renewals don't get missed.
Ready to Get Started?
See how Sincron HR Pro fits your organization's size, budget, and compliance needs. Schedule a free demo, or start with a $799 business analysis ($199 for nonprofits) to map your workflows first.