HR Software for Small and Medium Businesses That Have Outgrown Spreadsheets

Yes, if your business has between 30 and 1,000 employees and HR has grown faster than your systems. Most of the businesses we work with fall into one of two groups.

It replaces the informal processes that worked at 15 people and break at 50. These are the problems we hear most:

• Records in five places: contracts, certifications and personnel files end up across email, shared drives and filing cabinets. Sincron HR Pro keeps them in one secure employee file, with expiry tracking for documents and certifications.
• Every manager onboards differently: new hires get a different first week depending on who hired them. Structured onboarding checklists and automated tasks give everyone the same start.
• Schedules and time off by text message: shift scheduling, a team availability calendar, timesheets with manager approvals and timebanks keep coverage visible.
• Training tracked from memory: safety tickets, licences and required courses are tracked with renewal alerts, so nothing lapses quietly.
• Hiring through an inbox: job postings, candidates and reference checks live in one applicant tracking system.

Every core module is included in the subscription, so you're not deciding which features you can afford.

Sincron HR Pro works with Microsoft 365, including single sign-on, Outlook calendar and Teams. It runs in any web browser, including on a phone, so field and shift workers don't need to download an app; we show your team how to add it to their home screen.

No. Sincron HR Pro doesn't process payroll. It sends employee, compensation and time data to the payroll system you already use, and your payroll provider keeps its compliance and tax-filing responsibilities. Our open API is optimized for for payroll systems like Sage 300 ERP and Sage X3, and can connect to other payroll systems. The payroll API is an optional add-on, configured at our hourly consulting rate.

Learn more about how Sincron HR Pro works with your existing payroll and our Sage 300 and Sage X3 integration.

You don't start from a blank system, and you don't set it up alone. Every client starts from Sincron HR Pro's base configuration, and a dedicated implementation consultant tailors it to your business during a free 60-day Implementation Trial (FIT):

See the full phase-by-phase walkthrough of the free 60-day trial.

Sincron HR Pro's pricing is published, with no long-term contract.

Many growing businesses don't, and that's fine. For teams of up to 20 staff, Virtual HR gives you hands-on support from Sincron's HR team for a flat $500 per month, and it can start during the free trial. As you grow past 20, we'll help you through the transition to your own part-time or full-time HR administrator, who inherits a system that's already set up.

Larger teams can bring in our consultants when they need them, at our hourly consulting rate: an HR audit and process design, policy and procedure development, or implementation consulting.

Whichever system you consider, these questions show how much work and risk you're taking on.

For side-by-side comparisons, see our guides to the best HR software for SMBs in Canada and the best HR software for SMBs in the US, or compare Sincron HR Pro with Paycor and Workday.

Sincron HR has been building HR software since 2007, with 100+ implementations across the EU, Canada and the U.S. The platform is trusted by organizations from 30 to 10,000 employees, so it keeps working as you grow. It's built to support PIPEDA, HIPAA and GDPR data-protection requirements, and role-based permissions control who sees what. And because every implementation is led by a consultant, the system you go live with is one your managers have already used.