Most new HR systems stall for the same reason: setup takes longer than anyone planned, and day-to-day work doesn't stop while it happens. Leaders worry about hidden disruption, vague milestones, and a project that drags on with no clear end. Sincron HR's free 60-day Implementation Trial (FIT) answers that with a fixed schedule, a dedicated implementation consultant, and a go-live date set from the start: Day 61. This post walks through the trial phase by phase, so you know what to expect and how your operations stay steady.
For a summary of what the trial includes and what it costs afterward, see What Does the Free 60-Day Implementation Trial Actually Include?
How the Free 60-Day Implementation Trial Is Structured
The trial runs in five phases over 60 days, led by a dedicated implementation consultant, and it costs nothing. You can walk away at any point during the 60 days at no cost. Before it starts, a free 40-45 minute demo lets you see the platform and ask questions.
FIT Check: A 45-Minute Starting Point
The trial opens with a 45-minute FIT Check consultation with your implementation consultant. It confirms your goals, who on your team will be involved, and which modules matter most, so the next 60 days start from your priorities rather than a generic template.
Days 1-7: Kickoff and Discovery
In the first week, your consultant learns how your organization works today, and your admin licence is activated. Discovery covers your current HR workflows, where records live, and where the gaps are. Guided onboarding and training begin here too, so your HR lead isn't learning the system alone.
Days 8-10: Process Review and Plan
Days 8 to 10 turn what discovery found into an implementation plan. You and your consultant review the processes that need to change, agree on priorities, and set the order of setup. This is where the trial protects your operations: the plan is built around your team's actual capacity, not an ideal timeline.
Days 11-25: Core Setup
Days 11 to 25 configure the core of Sincron HR Pro around your plan. Your consultant guides the setup of the modules your organization relies on first, with training continuing alongside it. Day-to-day HR work keeps running in your existing tools while the new system takes shape.
Days 26-45: Remaining Modules
Days 26 to 45 add the remaining modules your organization needs. Because every core module is included in the subscription, there's no pressure to leave something out to save money. Setup happens in phases rather than one big switch, which keeps the workload manageable.
Days 46-60: Pilot and Rollout Prep
On Day 46, one manager licence and one employee licence are activated, and the pilot begins. A real manager and a real employee use the system, so problems surface with two people instead of your whole workforce. The rest of the period goes to fixing what the pilot finds, refining processes, and preparing the rollout.
Day 61: Go Live
If you decide to continue, you go live on Day 61 with a one-time Go Live fee of $1,799, or $899 for eligible nonprofits. Your consultant guides the transition to full use, and post-implementation support and training continue after launch. The subscription starts at go-live: $12.50 per user per month ($10 for nonprofits), with a 5-user minimum and no long-term contract. Canadian clients pay the same figures in CAD.
Why a Phased Trial Keeps Operations Steady
A phased trial reduces disruption because each step has a fixed window and a clear owner.
- Fixed milestones: every phase has set days, so the project can't drift for months.
- One consultant throughout: the person who learns your workflows in week one is the same person guiding your pilot.
- A small pilot first: two users test the system before everyone else depends on it.
- No cost to stop: if the fit isn't right, you walk away during the 60 days and pay nothing.
Getting Ready for Your Trial
The best preparation is knowing who will be involved and where your HR information lives today. Pick an HR lead who can attend the FIT Check and the working sessions that follow, and gather a rough list of your current spreadsheets, forms, and shared folders. That gives discovery a head start.
Schedule a free demo to see Sincron HR Pro, or start your free 60-day Implementation Trial (FIT) when you're ready.
Frequently Asked Questions
Is the 60-day Implementation Trial really free?
Yes. The demo and the 60-day Implementation Trial are free, and you can walk away at any point during the trial at no cost. The first paid step is the one-time Go Live fee on Day 61, only if you decide to go live.
What happens on Day 61?
Day 61 is go-live: the platform rolls out to your users, the one-time Go Live fee applies ($1,799, or $899 for eligible nonprofits), and your subscription begins. Post-implementation support and training continue after launch.
Who leads the trial?
A dedicated implementation consultant leads the trial from the FIT Check through rollout prep. Your team takes part in working sessions so the system reflects how your organization actually works.
Can Sincron HR Pro scale with my organization?
Yes. Sincron HR Pro is built for organizations from 30 to 10,000 employees, volunteers, and contractors. Modules roll out in phases, so you can start with what you need most.
Ready to Get Started?
Schedule a free demo, or jump straight into a free 60-day Implementation Trial (FIT) and get hands-on with the platform before anything costs a dollar.