Most HR system rollouts go wrong before setup even starts. Someone picks a configuration from a template, the template doesn't match how the organization works, and the team spends months working around it. Sincron HR's free 60-day Implementation Trial (FIT) is designed to prevent that by spending the first 10 days mapping your HR processes and agreeing on a plan before anything is configured. This post explains what happens in those 10 days and what you'll have at the end of them.
Why Mapping Comes Before Setup
Mapping first means the system is configured around your real workflows, not a vendor's default. Growing nonprofits and SMBs rarely run HR the same way twice: one site onboards by email, another by paper forms, and records sit in several places. If setup starts before anyone has looked at that, the new system copies the confusion instead of fixing it.
This step is part of the free trial, so you get it before any purchase decision.
The FIT Check: Setting Priorities
Before Day 1, a 45-minute FIT Check with your implementation consultant sets the goals and priorities for the trial. It's where you name the problems you most want solved, such as inconsistent onboarding, scattered records, or audit preparation, and who on your team will take part.
Days 1-7: Kickoff and Discovery
In the first week, your consultant learns how your organization handles HR today, and your admin licence is activated so your HR lead can start working in the platform.
- Current workflows: how hiring, onboarding, leave, training, and records move through your organization now.
- Where information lives: the spreadsheets, forms, shared drives, and inboxes that hold HR records today.
- Gaps and risks: steps that depend on one person, documents that are hard to find, and compliance tracking that happens by memory.
- Training starts: guided onboarding and training begin in week one.
Days 8-10: Process Review and Plan
Days 8 to 10 turn what discovery found into an implementation plan you agree on before setup begins. You and your consultant decide which processes change, which modules come first, and how the remaining 50 days will be used. The plan is built around your team's actual capacity, so the rollout doesn't compete with day-to-day work.
What You'll Have After 10 Days
After 10 days, you'll have a clear picture of your current HR processes and an agreed plan for setup, pilot, and go-live. Even if you decide not to continue, you'll understand your own HR workflows better than when you started, and you can walk away at any point during the trial at no cost.
What Comes Next
The plan guides the rest of the trial: core setup, the remaining modules, and a pilot with one manager and one employee before go-live on Day 61. If you decide to go live, the one-time Go Live fee is $1,799 ($899 for eligible nonprofits), followed by $12.50 per user per month ($10 for nonprofits), with a 5-user minimum and no long-term contract.
For the full phase-by-phase walkthrough, see Inside the Free 60-Day Implementation Trial, Phase by Phase.
Schedule a free demo to see Sincron HR Pro, or start your free 60-day Implementation Trial (FIT) when you're ready.
Frequently Asked Questions
What happens in the first 10 days of the free trial? The first 10 days cover kickoff and discovery (Days 1-7), when your consultant maps your current HR workflows, and process review and planning (Days 8-10), when you agree on the implementation plan. Your admin licence is activated in the first week.
Is the planning phase free? Yes. Workflow mapping and planning happen in the first 10 days of the free 60-day Implementation Trial, before anything is configured and before you pay anything.
Why is process mapping important before setting up HR software? Process mapping shows how HR work actually flows, so the system is configured to fix gaps rather than copy them. It also reveals steps that depend on one person or live in scattered files.
Do I have to commit to anything after the first 10 days? No. You can walk away at any point during the 60-day trial at no cost. The first paid step is the one-time Go Live fee on Day 61, only if you decide to go live.
Ready to Get Started?
Schedule a free demo, or jump straight into a free 60-day Implementation Trial (FIT) and get hands-on with the platform before anything costs a dollar.